Track products and stock
Backbar running out mid-treatment is a self-inflicted wound. Inventory keeps a live count per product, per location, and tells you at a glance when a shelf is thinning.
Who can do this: viewing is open to most roles; adding products and setting counts takes inventory rights (Owner, Admin, or Manager).
Add a product
- In the left sidebar, click Inventory.
- In the Add a product card, fill it in. What each field wants is below.
- Click Add product. It appears as its own card with a stock row per location.
What each field wants:
- Product name. What your team calls it on the shelf. "SkinCeuticals CE Ferulic," not "serum 3."
- SKU. Optional. The supplier or barcode number, for matching orders.
- Price. Optional. The retail price, for products you sell.
- Warn at. The low-stock line. At or below this count, the location's row wears a Low tag. Blank uses 5.
Count and adjust stock
- On the product's card, each location has its own on-hand number.
- Type the real count into the box and click Set. That's the whole ceremony: after delivery day, after a stock take, after finding a broken bottle.
Example. Golden Coast adds "CE Ferulic," SKU SC-1401, price 182.00, warn at 3. Santa Monica gets set to 8 after Tuesday's delivery; Venice to 2, which immediately shows a Low tag on that row.
[Screenshot: a product card with per-location counts]
Common questions
- Where's the total across locations? Each location shows its own shelf. The per-location truth is the useful one: an item can be flush downtown and gone at the beach.
- Can I edit a product's details after adding it? Not from this screen today. Get the name and warn-at right when you add it; counts you can change any time.
- What does the Retired tag mean? A product that's been taken out of active service. Its history stays; it stops cluttering the working list.
- Does checkout pull from inventory? Checkout charges services today; retail product sales through checkout aren't wired to these counts. Inventory is your operational count, adjusted with Set.
Good to know
- The page header keeps score for you: "Every shelf is stocked." or exactly how many items are running low.
- Counting honestly beats counting often. A weekly true-up with Set keeps the numbers useful.